eXchange POP3 downloads Internet email and delivers it to Microsoft Exchange Server.
eXchange POP3: Main Features (V6.0)
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Main Features

Download Messages from Internet Mail Accounts

single and multiple user accounts
Supports both single and multiple user accounts.

A single user account is a mailbox that receives messages for just one user in your organization.

A multiple user account is a mailbox that receives messages for more than one user and in many cases for an entire organization (also known as global or domain accounts). In this situation, eXchange POP3 examines each message and using Active Directory (see below) delivers the message to the appropriate Exchange Server users.

pop3 and imap
Supports both Internet protocols (POP3 and IMAP) for retrieving messages.

unlimited mail accounts
Retrieves messages from any number of POP3 or IMAP mailboxes.

parallel processing
Retrieves messages from more than one mailbox at the same time. This ensures that mailboxes with a large amount of data will not hold up processing of other mailboxes.

download from more that one isp
Retrieves messages from mailboxes located on any number of Internet Service Providers (ISP).

special message headers supported for group (or domain) mailboxes
Supports special message headers (like X-ENVELOPE-TO and X-RCPT-TO) used by some ISPs to properly identify intended recipients of messages in multiple user accounts. This is handled automatically by examining all possible recipient headers and comparing them to the Active Directory.

internet mailbox sharing
In some circumstances you may want to share an Internet mailbox between eXchange POP3 and another user. eXchange POP3 can optionally not delete a message after it has been downloaded leaving it for others to download as well. You can specify how long an already downloaded message should stay in a mailbox before eXchange POP3 removes it.

message size restriction
Optionally set limit on message size for downloading. If message is too big it is deleted without being downloaded but a message is sent to the intended recipients stating that the message was discarded due to its size.

SSL Connections

Supports encrypted connections using SSL for downloading and sending messages.

Google Mail (GMail) Supported

Supports downloading messages from GMail accounts and sending through GMail. GMail requires SSL connections.

Active Directory Integration

When downloading messages from group (or domain) type mail accounts where more than one user's mail is deposited into the same mailbox, most pop3/imap connectors require complicated and usually not 100% reliable methods for determining the actual recipients for each message. With eXchange POP3's Active Directory integration, eXchange POP3 can automatically and reliably determine valid local email addresses and therefore determine the proper recipients for each downloaded message.

Rules Engine

Complete control of all messages entering or leaving your network. Easy to use and flexible.

specify conditions
eXchange POP3 allows you to specify from a long list of conditions when a rule should be triggered. You can specify conditions that include:

matching keywords in message fields (sender, recipient, copylist, subject, message body, attachment name, etc.)
message size
no valid sender, recipient or subject
and more...

specify actions
If the conditions of a message are met the actions you specify are performed on the message. Actions include:

delete message
copy or move message to folder
copy or forward message to list of recipients
auto-reply and notification messages
insert text in message (example: confidentiality or legal statement)
remove all attachments or ones that have names that match certain keywords
map the domain part of a recipient's address if it matches a specified domain to a different domain
and more...

block spam
The extensive features of the rules engine allows you to effectively block SPAM entering your system.

Virus Scanning

eXchange POP3's virus scanning architecture works with almost all virus scanners on the market. eXchange POP3 allows you to use the virus scanner you already have chosen and trust for your organization to scan email messages before they are delivered to Exchange Server. You can set options on how to handle a message if a virus is detected. Options include moving message to a special folder and notifying the sender, recipients and postmaster. For more information see FAQ: How To Setup Virus Scanning.

Outgoing Mail (Internet-Bound)

smart host or dns
Send all outgoing messages to your Internet Service Provider's (ISP) smart host (SMTP server) or send them directly to their destination domain using DNS lookup.

on demand processing
Optionally automatically send outgoing messages as they become available without waiting for schedule.

isp sending authentication
Some ISPs require authentication before accepting messages to be sent through them. eXchange POP3 supports the 2 main authentication methods: 1) some ISPs require a login to your Internet mailbox before sending, and 2) some ISPs require a user Id and password before sending (SMTP Authentication).


You can create folders for storing messages. Messages are stored to a folder if a rule is configured to do so or if you have configured virus scanning to quarantine infected messages. You can view the list of messages in a folder including their properties and histories. You can also forward messages to a list of recipients.
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view message properties like Internet header
view message history
forward message to other recipients
set expiration time for folder after which messages are automatically removed


Queues are special folders where messages are stored for processing. This allows you to see what messages are waiting to be sent to the Internet or Exchange Server.
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view messages as they are processed and sent
hold messages until you release them or set a date/time for automatic release
failed messages display date/time when eligible to be tried again
view message properties like Internet header
view message history
forward message to other recipients
set expiration time for queue after which messages are automatically removed

Internet Connection

Connect to the Internet using any connection method including dial-up, proxy server, dedicated network connection, DSL, cable modem, etc..


Flexible scheduling allows you to specify how often during any part of the week to send/receive messages. As an example, you may wish to process messages on weekdays from 9AM to 5PM every 15 minutes but only every hour during other times.


Quick and easy installation and setup with eXchange POP3's Configuration Wizard. Just answer a few simple questions and the Wizard will do the rest.

System Requirements

Supports Exchange Server (all versions)
Runs on Windows workstations running Windows 98 or greater and all Windows Server versions (including Small Business Server)
20 MB disk space
can be installed on Exchange Server computer or another computer in your network
optionally runs as service on Windows platforms that support services